Best free CRM for freelancers, and the limit on each free plan
Six CRMs with a free plan, the exact limit on each, and how far each gets through the test client before it stops. None of the free plans can send a proposal, collect a signature and take the deposit.
HubSpot Free gets furthest through a freelancer's job: an inquiry form, one booking link and Stripe invoices, for 2 users and 1,000 contacts. Zoho CRM Free and Freshsales Free allow 3 users, and Capsule Free allows 2 users and 250 contacts. None of the six free plans lists a proposal with e-signature, so the cheapest plan that covers the whole job is a paid one: Moxie Starter at $10 a month, billed yearly.
Prices: regular list prices from each vendor's pricing page, read 2026-10-28, linked below.
Six CRMs on the bench have a free plan. HubSpot gets furthest through the test client on paper: an inquiry form, a booking link and a Stripe invoice, with 2 users and 1,000 contacts read 2026-10-28. None of the six can send the proposal, collect the signature and take the deposit on its free plan. The client-work CRMs that can (HoneyBook, Dubsado, Workspace369) offer trials, not free plans.
The limit on each free plan
Free plans and where each one stops · vendors' own pages
Unlimited blocks for a single-member workspace; once a Free workspace has 2+ members/owners it is capped at 1,000 blocks (3-day grace period, deleting content does not free blocks) read 2026-10-28
On paper, none of these free plans gets past step 3. None lists a proposal with an e-signature on its free tier, and several stop sooner: Freshsales Free has no web forms, and Zoho’s booking starts on Standard.
Ranked by the scorecard
Ranking · computed from the scorecard · no CRM has had its hands-on run yet, so none is ranked
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Plan with proposals, e-sign, invoices and payments
The free plan is worth starting on if the CRM’s job is a contact list and a pipeline, and proposals, contracts and invoices go out from somewhere else. Count what that somewhere else costs. A separate e-signature tool and a separate invoicing tool can cost more than a client-work CRM that does all eight steps in one place. The pricing tracker has those prices at 1, 3 and 5 seats.
On the vendors’ own pages, HubSpot Free gets furthest for a freelancer: a form, a booking link and Stripe invoices for 2 users and 1,000 contacts. Move to a paid client-work plan when proposals, signatures and deposits are part of every job. The cheapest plan in the tracker with all four parts in one plan is Moxie Starter, at $10/moread 2026-10-28 billed yearly.
Questions
Which free CRM allows the most users?
Zoho CRM Free and Freshsales Free allow 3 users, and HubSpot Free and Capsule Free allow 2. Bitrix24's own pages disagree: one plan card says 1 to 2 users, while its FAQ and comparison table say unlimited. All read 2026-10-28.
Can a free CRM send invoices?
HubSpot Free can send invoices and take Stripe payments, with a 0.75% HubSpot platform fee. On the other free plans in this guide, invoicing either starts on a paid plan or isn't listed.
Do HoneyBook, Dubsado or Workspace369 have a free plan?
No. They offer free trials instead: HoneyBook 30 days, Dubsado 21 days, Workspace369 14 days with a card.
Is Notion a free CRM?
Notion's free plan gives one person unlimited blocks, and a CRM template is a common starting point. Once a second member joins a free workspace, it's capped at 1,000 blocks. Notion's pricing page lists no invoicing, payments or e-signature.